Lifford Health Centre
Practice Privacy Statement
This Practice wants to ensure the highest standard of medical care for our patients. We understand that a General Practice is a trusted community governed by an ethic of privacy and confidentiality. Our practices are consistent with the Medical Council guidelines and the privacy principles of the Data Protection Acts. We see our patients consent as being the key factor in dealing with their health information. This leaflet is about making consent meaningful by advising you of our policies and practices on dealing with your medical information.
MANAGING YOUR INFORMATION
- In order to provide for your care here 4. Opening letters from hospital and consultants.
you and your health on our records. file or scanned into their electronic patient
- We retain your information securely. record.
- We will only ask for and keep information 5. Scanning clinical letters, radiology reports and
as accurate and up to-date as possible. We format.
will explain the need for any information we 6. Downloading laboratory results and Out of
ask for if you are not sure why it is needed. Hours Coop reports and performing integration
- We ask you to inform us about any of these results into the electronic patient record.
This would include such things as a new referral to consultants, attending an antenatal
treatments or investigations being carried out clinic or when a patient is changing GP.
that we are not aware of. Please also inform 8. Checking for a patient if a hospital or
us of change of address and phone numbers. Consultant letter is back or if a laboratory or
- All persons in the practice (not radiology result is back, in order to schedule a
code) sign a confidentiality agreement that 9. When a patient makes contact with a practice,
explicitly makes clear their duties in relation checking if they are due for any preventative
to personal health information and the services, such as vaccination, ante natal visit,
consequences of breaching that duty. Contraceptive pill check, cervical smear test, etc.
- Access to patient records is regulated 10. Handling, printing, photocopying and
necessary to enable the secretary or manager reports, and of associated documents.
to perform their tasks for the proper functioning
of the practice. In this regard, patients should
understand that practice staff may have access
to their records for: DISCLOSURE OF INFORMATION TO
OTHER HEALTH AND SOCIAL PROFESSIONALS
- Identifying and printing repeat
and signed by the GP. To other health and social care professionals in
- Generating a social welfare certificate order to provide you with the treatment and
the GP. Record will be released. These other
- Typing referral letters to hospital professionals are also legally bound to treat your
physiotherapists, occupational therapists, confidence that we do.
psychologists and dietitians.
DISCLOSURES REQUIRED OR PERMITTED USE OF INFORMATION FOR
UNDER LAW RESEARCH, AUDIT, AND QUALITY ASSURANCE
- The law provides that in certain instances It is usual for patient information to be used
can be disclosed, for example, in the case of and standards of practice.
- Disclosure of information to Employers, In fact GP’s on the specialist GP register of the
- In general, work related Medical Certificates audits. In general, information used for such
you are unfit for work with an indication of when you all personal identifying information removed.
will be fit to resume work. Where it is considered
necessary to provide additional information we will If it were proposed to use your information in a
discuss that with you. However, Social Welfare way where it would not be anonymous or the
Certificates of Incapacity for work must include the Practice was involved in external research we
medical reason you are unfit to work. Would discuss this further with you before we
- In the case of disclosures to insurance proceeded and seek your written informed
records we will only release the information with
your signed consent. Please remember that the quality of the patient
service provided can only be maintained and improved by training, teaching, audit and
USE OF INFORMATION FOR TRAINING, YOUR RIGHT OF ACCESS TO YOUR
TEACHING AND QUALITY ASSURANCE HEALTH INFORMATION
It is usual for GP’s to discuss patient case histories as You have the right of access to all the personal
Part of their continuing medical education or for the purpose information held about you by this practice. If
Of training GP’s and / or medical students. In these you wish to see your records in most cases it is
Situations the identity of the patient concerned will not the quickest to discuss this with your doctor who
Be revealed. Will outlined the information in the record with
You. You can make a formal written access request to the practice and the matter can be dealt
In other situations, however, it may be beneficial for with formally. There may be a charge of up to
Other doctors within the practice to be aware of patients €6.35 where a formal request is made.
With particular conditions and in such cases this practice
Would only communicate the information necessary to
Provide the highest level of care to the patient. TRANSFERRING TO ANOTHER
Other practice is involved in the training of GP’s and is
Attached to the ABCD Vocational Training Programme. If you decide at any time and for whatever
As part of this programme GP Registrars will work in the reason to transfer to another practice we will
Practice and may be involved in your care. Facilitate that decision by making available to
Your new doctor a copy of your records on
Receipt of your signed consent from your new
Doctor. For medico-legal reasons we will also
Retain a copy of your records in this practice for
An appropriate period of time which may exceed
We Hope this leaflet has explained any issues
That might arise. If you have any questions please speak to the practice secretary or your doctor.